Page
1 of 5
To: Steering Group DSO
From: Working Group IDP
Date: March 24, 2021
Subject: Joint broker advice
Summary
UWV discloses data for pension funds. Data becomes available
made via the portal of UWV Data Services. In addition, data
increasingly available via an application-to-application (A2A) facility
posed.
RINIS simplifies the connection to the A2A facility by acting as a broker
between pension funds and UWV. Pension fund Horeca and Catering
and UWV have successfully tested this form of data exchange in a
pilot in which data from the payroll tax return chain was exchanged. this note
substantiates a positive advice issued by the IDP working group on the use
of RINIS as a broker for UWV data deliveries.
In addition to wage declaration data, other data sets can also be exchanged
be, both with UWV (e.g. SUAG data) and with other participants of
RINIS. An overview of the participants of RINIS can be found on the website
of RINIS (https://www.rinis.nl/nl/about-rinis). For the pension sector are
parties such as DUO, CAK and BZK/Logius may be relevant. This is not in the pilot
investigated further and the working group will therefore not issue an opinion on this.
1.
Cause
In 2018, the IDP working group issued advice on the options
to receive automated data from the UWV. It has been researched
whether T&T could act as a broker. This turned out not to be a possible scenario.
Subsequently, it was investigated whether the RINIS
1
could fulfill this function. RINIS
has been providing digital messaging between various
government bodies. This turned out to be technically possible but relatively expensive, while the
possible savings at the pension provider are limited.
In 2019, the UWV again contacted the IDP working group because a
new connection via RINIS was made possible.
2
This link becomes A2A
called (Application-to-Application). This connection is simpler and can
be achieved at lower costs.
This has led to this renewed advice in which the IDP working group has given a positive
advises on the connection via RINIS.
1
https://www.rinis.nl
2
See https://www.rinis.nl/nl/nieuws-item/rinis-verbindt-pensioenfondsen-en-uwv
Page
2 of 5
2.
pilot
Pensioenfonds Horeca en Catering has conducted a pilot to determine
whether the link with RINIS is an improvement over the current
method. This was done by receiving the payroll tax return data via the
RINIS connection. In this pilot it was established that the exchange is functional
is correct and meets the safety requirements of Pensioenfonds Horeca en
catering. It has also been established that realizing a connection for a
pension provider is not complex.
The results of the pilot are attached in Appendix A.
3.
business case
Cost
The connection examined in 2018 had two variants:
•
A connection as a customer of RINIS. This included one-off costs
of €22,500 and annual costs of €31,200.
•
A connection as a participant of RINIS. For this, the one-off
costs $50,000 and the annual cost is $90,600.
The new offer that applies to the A2A connection has the following
cost structure (excluding VAT):
•
One-time €4,800
•
€5,000 annually
The starting point for this offer is that in the long term at least three
connect pension providers. The first operator to connect does not pay
higher costs. This is further elaborated in Appendix B.
It is good to mention that these costs are per technical connection.
Several products can be used within a technical connection
declined. (e.g. SUAG and Wage Declaration)
Because at the time of writing the UWV can only join per fund
a technical connection must be made for each fund. The mentioned
costs are therefore still per pension fund. However, UWV is working on
data deliveries per pension provider (intermediary in UWV terminology)
to realise. This is expected to be completed in Q2 2021. From that moment on you can
an operator with one technical connection to RINIS data for all
exchange funds.
The internal costs that a pension provider has to incur for a connection
depend on various factors and are therefore not included. Pension fund
Horeca en Catering realized the connection within a few days. (See
Annex A).
Page
3 of 5
Benefit
Financial benefits are limited. It is expected that approximately 0.2 FTE per
executor are saved (for a executor with 1 or some
pension funds).
The main reason for joining will therefore be due to qualitative benefits
are. Below, the manual and automatic methods are compared.
Item
Current situation
Working method with RINIS
Quality
Manually at the risk of
faults.
The quality of the services provided by UWV
supplied data remains
unchanged.
Completely automated
The quality of the services provided by UWV
supplied data remains
unchanged.
Speed
Files are saved during
office hours downloaded.
Data is often only
the next night or
weekend in the administration
incorporated.
Files can (if
desired) immediately after receipt
to be processed
offered.
Process
Simple stable process with
manual actions.
Process is automated
full automatic without
intervention of employees.
backup
by
administrator
Because the process is manual
contains actions there must be
coordination between
administrators are for the
performance in the absence.
The process is automated.
Therefore there is no
dependence on the
availability of a
administrator.
Technic
UWV Portal on which
authorized administrators in
can log
Secure File Transfer Protocol
Security
eRecognition with 2 factor
authentication.
Possibility for
employees to the
files after download and
mutate before processing.
Secure File Transfer Protocol with
Public/Private key authentication
and encryption.
It is possible for performers
to set up the STP process
where the employees
can't file
manipulate.
Page
4 of 5
4.
Connection process
RINIS acts as processor of the data exchange, but the
contracting parties remain the UWV and the pension fund.
In the event of a connection, the UWV will make an adjustment to the Data Delivery
agreements (GLA) are made stating that from now on delivery
is provided via the transport channel A2A and RINIS. The content and definition
of the delivery remain unchanged.
With RINIS, a processing agreement is concluded in accordance with the requirements of the GDPR
drawn up. RINIS has a model agreement available for this. (Appendix C)
Furthermore, a DAP (Dossier
Agreements and procedures) drawn up. This includes, among other things, how to
act in the event of incidents and changes.
A connection instruction has been drawn up by RINIS for the technical connection.
(Appendix D)
If a pension provider wants to join, the lead time for the link is
about 3 months between UWV and RINIS. The connection between
the executor and RINIS can be realized in parallel.
5.
Future perspective
The link with RINIS provides new possibilities in the future for
pension providers:
Message service
The UWV is working on new services that are realized via the A2A interface
could be. It is a subscription service for life events. Via this
service, an executor can receive a direct signal in the event of relevant changes in
the policy administration.
The following events have already been developed within the Subscription Service:
•
Creation of a new income relationship;
•
Termination of income relationship.
On the basis of these events, for example, start and stop letters can be sent
could be.
Information about other government parties
RINIS does not only provide UWV data but links several
government parties. These parties are participants of RINIS. An overview of the
current participants can be consulted on the RINIS website:
https://www.rinis.nl/nl/over-rinis and also attached in Appendix E.
For pension funds there is a link with DUO for receiving
consider school statements.
Page
5 out of 5
6.
Conclusion and advice
•
The quality of data transport improves, the quality of the
content of the data remains the same.
•
The process of the transport is fully automated but is
more complex, several parties are involved in bottlenecks.
•
Savings in personnel are very limited. On the other hand, the costs are
the link to realize low.
•
There is always the possibility to fall back on the portal of
UWV data services if the data is unexpectedly not via the A2A
coupling can be provided.
The IDP working group therefore advises positively on the UWV data delivery via
RINIS.
On behalf of the IDP working group:
Sandor Hofman – Pension Fund Horeca and Catering
Ad van Leest – APG